Hidbrain
ERP ServicesSage X3QuickBooksXeroStable posting

ERP Integrations for Sage X3, QuickBooks & Xero

We build and support integrations for Sage X3 (mid-market) and QuickBooks or Xero (small business) — clean posting, clear error handling, and outcomes that stay stable as your business changes.

Discuss your integration View products
X3 · QB · Xero
Supported ERPs
API-first
Integration design
2–4 wks
Typical rollout
UK-based
Support & delivery
Source systems
Timemy Contracts
AP Automation
PO Approval
External systems
Hidbrain integration layer
validate → map → queue → post → monitor
Payload validation & mapping
Exception queues & ownership
Retry-safe processing
Master data alignment
Monitoring & alerting
Audit trail & logging
ERP targets
Sage X3
Clean posting to BP, GL & dimensions
Error queues — no silent failures
QuickBooks / Xero
Cloud accounting integration
Approval evidence linked to bill/invoice
94% first-pass successNo duplicatesFull audit trail

Integrates with

Sage X3XeroQuickBooks

Sage X3 is a registered trademark of Sage Group plc. Xero is a trademark of Xero Limited. QuickBooks is a registered trademark of Intuit Inc. Hidbrain is an independent service provider and is not affiliated with or endorsed by Sage, Xero, or Intuit unless explicitly stated.

Principles

Integrations that finance can trust

If it posts to the ERP, it must be predictable, traceable, and recoverable.

Idempotent processing
Safe retries without duplicates — essential for finance workflows.
Queues and exceptions
Errors go to a queue with ownership and context, not to a mystery inbox.
Master data mapping
Suppliers, dimensions, and rules mapped once — then enforced consistently.
Monitoring & metrics
Know success rate, cycle time, and where exceptions occur.
What we integrate

Common integrations

Typical finance/procurement automation patterns we deliver.

PO approvals → ERP PO creation
Approved requisitions become POs with the right supplier, dimensions, and audit trail.
Invoice approvals → ERP posting
Only validated, approved invoices post, with exceptions routed to queues.
Contracts → spend visibility
Contract metadata supports renewals, vendor governance, and reporting.
Reporting layer (Power BI)
Unified reporting across approvals + ERP to track cycle times and compliance.
Supplier master alignment
Keep supplier records consistent between systems and prevent duplicates.
Dimension / project coding
Capture coding once, validate early, and avoid rework at posting time.
How it works

A rollout that respects your ERP and your team’s time

We keep it practical: prove value quickly, then expand.

Step 1
Discovery
Current-state mapping
Document posting rules, approvals, dimensions, and where exceptions happen today.
Step 2
Build
Integration design
Define payloads, mapping, validation, queues, and monitoring — aligned to ERP rules.
Step 3
Go-live
Build & test
Test happy path + failure cases (duplicates, timeouts, missing data) and agree go-live controls.
Step 4
Optimise
Operate & improve
Monitor success rate and cycle time; tighten validations and expand coverage.

Want integrations that stay stable when the business changes?

We’ll assess your ERP environment — Sage X3, QuickBooks, or Xero — and propose a supportable integration plan.

Sage X3QuickBooksXeroApprovalsAudit trail
Contact us